Executive Assistant & Office Manager

Location: London, United Kingdom

Type: Full Time

Min. Experience: Mid Level

TodayTix is an arts-meets-technology start-up that is disrupting the $50 Billion global theatre industry, on a mission to redefine the way people see theatre. Launched in London in 2015, TodayTix is a leading mobile ticketing service for both West End and off-West End theatre, and surpassed $100M in global sales earlier in 2017. Backed by leading Silicon Valley venture capital firms, the business has enjoyed wide success in supporting its theatre partners and attracting new audiences through its many innovations.   

Executive Assistants do more than just support TodayTix's leaders; they are the living backbone of our growing team. This role directly supports our Co-Founder and President, while occasionally assisting other company leaders. EA’s handle a variety of professional and personal assistance responsibilities, developing relationships with those they support and able to anticipate their needs without being asked. A top candidate’s positive attitudes and outgoing dispositions will make them a key team member, as well as a helpful resource for all employees of and visitors to TodayTix.

You will:

•    Manage Executive calendars and complex time demands; over time, you will develop knowledge of existing or previous appointments.
•    Organise Executive files and expenses, tracking all information.
•    Schedule and book travel.
•    Co-ordinate meetings internally and externally, across the UK and abroad.
•    Assist in the planning and execution of team calls, company-wide events, including All Hands meetings, holiday parties and networking events.
•    Take an active role in company culture, helping to look after team activities, outings, etc.
•    Provide personal support when necessary.
•    Anticipate the Executive needs and determine necessary actions.
•    Keep the office running! Liaise with building management, keep kitchen and supply cabinets stocked with awesome goodies and be the point-person for all things office-related.   

You should apply if you are:

•    Skilled in communications. You should be friendly with strong verbal and written communication skills.
•    Attentive. Detail-oriented individuals are especially qualified.
•    Loyal. You have a sense of dedication and are able to handle sensitive information discretely.
•    Proficient in the Microsoft Office (Word, PPT, XLS) and Google Apps suites.
•    Academic. Possess a strong educational track record.
•    Resourceful and flexible. Forward thinking and can work calmly under pressure.
•    Highly professional. Have experience in an administrative role.
•    Experienced. A proven track record of supporting executives or career interest as an Executive Assistant. Start-up experience a plus.
•    An arts lover. A genuine love for and acute knowledge of theatre/arts is encouraged, but not required.
•    Bi-lingual. Additional European languages preferred, but not required.

This is a paid position with a 40 hr/week commitment required. Competitive salary. Start date ASAP.


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